QUALIFICATIONS
Organizational Skills: Ability to manage records, documents, and meeting logistics efficiently.
Communication Skills: Strong written and verbal communication for drafting correspondence, taking minutes, and interacting with our partners and community.
Attention to Detail: Precision in documenting meetings, following up on action items, and maintaining accurate records.
Time Management: Balancing various tasks and deadlines effectively.
Familiarity with Office Software: Proficiency in word processing, spreadsheets, email, and possibly database management tools.
Discretion and Confidentiality: Handling sensitive information with integrity and confidentiality.
Meeting Coordination: Skill in organizing and facilitating meetings, including setting agendas and managing schedules.
Understanding of Non-Profit Operations: Awareness of the specific needs and dynamics of a non-profit organization.
Adaptability: Flexibility to handle diverse tasks and adapt to changing needs.
DUTIES
Meeting Management: Organizing and scheduling meetings, including board meetings and committee meetings. This involves setting agendas, notifying members, and securing meeting locations.
Record Keeping: Keeping accurate records of the organization’s activities, including minutes of meetings, ensuring they are available for members as described in the organizations by-laws.
Documentation Management: Managing important organizational documents such as by-laws, policies, and historical records. Ensuring these documents are updated, filed, and accessible.
Communication: Handling correspondence such as emails, letters, and memos. This may also involve drafting or editing official communications.
Membership Records: Maintaining up-to-date membership lists, tracking member engagement, and possibly assisting with membership drives or communication.
Compliance and Reporting: Assisting with compliance with legal requirements, which may include filing reports or documents with government agencies.
Meeting Minutes: Taking detailed minutes during meetings, accurately recording decisions and actions that have been agreed upon.
Supporting Officers and Committees: Providing administrative support to other board members and committees, as needed.
Public Liaison: Acting as a point of contact for the public and community members, providing information and assistance where necessary.
Event Coordination Support: Assisting with the organization of events, including logistics, invitations, and promotional materials.
Information Dissemination: Ensuring all board members are informed about upcoming meetings, agendas, and other relevant organizational information.
Sophie “wyrdi”
