Sophie, gingerswan
Meet Sophie
Sophie has been a part of the Louisville kink scene since around 2015 and part of LiNK since 2023. She served as secretary in 2024 and was voted back into the role halfway through 2025. You can find her at most events wearing jeans and a green hoodie (which is lovingly self-referenced as her “autism uniform”).
A member of the neurodivergent and LGBTQ communities (autistic, demi, trans, poly), she’s been out as herself since 2017. She’s a friendly ambivert, so depending on the day she may approach you or you may have to approach her. Interests which may spark a conversation vary wildly but if you want to talk about tech, games (board, card, video, social deduction), beer, or kink you’ll likely get a good conversation going.
If you need anything, you are always welcome to approach her if you see her at events. Just make sure you’re following the rules of whatever space you’re in and remember to never interrupt scenes!
SECRETARY QUALIFICATIONS AND DUTIES
Organizational Skills: Ability to manage records, documents, and meeting logistics efficiently.
Communication Skills: Strong written and verbal communication for drafting correspondence, taking minutes, and interacting with our partners and community.
Attention to Detail: Precision in documenting meetings, following up on action items, and maintaining accurate records.
Time Management: Balancing various tasks and deadlines effectively.
Familiarity with Office Software: Proficiency in word processing, spreadsheets, email, and possibly database management tools.
Discretion and Confidentiality: Handling sensitive information with integrity and confidentiality.
Meeting Coordination: Skill in organizing and facilitating meetings, including setting agendas and managing schedules.
Understanding of Non-Profit Operations: Awareness of the specific needs and dynamics of a non-profit organization.
Adaptability: Flexibility to handle diverse tasks and adapt to changing needs.
DUTIES
Meeting Management: Organizing and scheduling meetings, including board meetings and committee meetings. This involves setting agendas, notifying members, and securing meeting locations.
Record Keeping: Keeping accurate records of the organization’s activities, including minutes of meetings, ensuring they are available for members as described in the organizations by-laws.
Documentation Management: Managing important organizational documents such as by-laws, policies, and historical records. Ensuring these documents are updated, filed, and accessible.
Communication: Handling correspondence such as emails, letters, and memos. This may also involve drafting or editing official communications.
Membership Records: Maintaining up-to-date membership lists, tracking member engagement, and possibly assisting with membership drives or communication.
Compliance and Reporting: Assisting with compliance with legal requirements, which may include filing reports or documents with government agencies.
Meeting Minutes: Taking detailed minutes during meetings, accurately recording decisions and actions that have been agreed upon.
Supporting Officers and Committees: Providing administrative support to other board members and committees, as needed.
Public Liaison: Acting as a point of contact for the public and community members, providing information and assistance where necessary.
Event Coordination Support: Assisting with the organization of events, including logistics, invitations, and promotional materials.
Information Dissemination: Ensuring all board members are informed about upcoming meetings, agendas, and other relevant organizational information.